Rice Purchasing Department
Rice Import and Distribution Group
Regional Rice Importers and Distributors: Austria, Belgium, Brazil, Bulgaria, Canada, China, Czech Republic, Denmark, France, Germany, Hungary, Ireland, Italy, Latvia, Netherlands, Mexico, Poland, Romania, Slovakia, Slovenia, South Africa, Spain, Sweden, UK, USA.
All Rice in regional retail stores selected from international suppliers by central purchasing team based on the established products selection criteria and procedure.
Import / Retail / Distribution
For all information about import and purchasing procedure please contact import / purchasing division.
REQUEST FOR QUOTATION (RFQ) from Rice Importers
Rice importers are seeking reliable and experienced suppliers for the regular supply of high-quality rice.
We invite suppliers to submit a detailed quotation and technical offer in accordance with the specifications and requirements outlined below.
1. Product Specifications
Please provide quotations for the following product:
Commodity: Rice
Rice Type: [White Rice / Parboiled Rice / Basmati Rice / Jasmine Rice / Long Grain Rice / Medium Grain Rice]
Origin
Crop Year: Latest available crop
Grade: Premium Export Quality
Broken Percentage: [5%, 10%, 15%, 25%, etc.]
Length of Grain: As per export standard
Moisture Content: Maximum 14%
Foreign Matter: Maximum 0.5%
Damaged Grains: As per international export standards
Discolored Grains: Within export specification
Chalky Grains: State percentage
Admixture: None or as specified
Live Insects: Not permitted
Odor: Fresh, natural, free from abnormal odor
Color: Uniform natural color
Quality Compliance: Must comply with applicable international food safety and export regulations.
2. Quantity Required
Suppliers should indicate their maximum monthly production and export capacity
3. Packaging Requirements
Packaging Size:
1 kg
10 kg
25 kg
Packaging Material:
PP Woven Bags
BOPP Laminated Bags
Jute Bags (if available)
Private Label/OEM Packaging: Required / Optional
Bags must be new, food-grade, strong, and moisture resistant
4. Shipping Requirements
Please specify:
Available Incoterms (FOB, FCA, etc.)
Port of Loading
Minimum Order Quantity (MOQ)
Container Loading Capacity
20′ Container
40′ Container
Estimated Production Lead Time
Earliest Shipment Dat
5. Documentation Required
Please confirm availability of the following documents:
Certificate of Origin
Phytosanitary Certificate
Fumigation Certificate
Health Certificate
Quality Inspection Certificate
SGS/Bureau Veritas/Equivalent Inspection Report (if applicable)
Certificate of Analysis (COA)
Insurance Documents (where applicable
6. Quality Assurance
The supplier shall confirm:
ISO Certification
HACCP Certification
GMP Certification
BRC/FSSC 22000 (if available)
Food Safety Management System
Export License
Ability to pass EU inspection requirement
7. Commercial Information Required
Please include the following in your quotation:
Unit Price
Currency
Incoterm
Minimum Order Quantity
Maximum Supply Capacity
Lead Time
Payment Terms
Validity of Offer
Price Validity Period
Available Discounts for Large Order
8. Payment Terms
Please specify acceptable payment methods, including:
Irrevocable Letter of Credit (L/C)
Telegraphic Transfer (T/T)
Documentary Collection (D/P or D/A), if accepted
Other mutually agreed payment methods
9. Samples
Please indicate:
Sample Availability
Sample Cost
Courier Charges
Sample Lead Tim
10. Supplier Information
Please provide:
Company Name
Registered Address
Manufacturing Facility Location
Year Established
Export Experience
Annual Production Capacity
Main Export Markets
Business Registration Number
Tax Registration Number
Company Profile
Factory Certifications
Product Catalog
References from Existing Buyers (if available
11. Warranty and Claims
Please provide your policy regarding:
Product Quality Guarantee
Claims Procedure
Replacement Policy
Short Shipment Policy
Damaged Goods Polic
12. Submission Requirements
Kindly submit the following documents together with your quotation:
Technical Specification Sheet
Product Photographs
Laboratory Test Reports
Copies of Certifications
Export Licenses
Recent Inspection Reports
Complete Price Offer
Production Schedule
13. Evaluation Criteria
Offers will be evaluated based on:
Product Quality
Compliance with Specifications
Competitive Pricing
Production Capacity
Delivery Schedule
Certifications
Export Experience
Financial Stability
Responsiveness
Overall Commercial Term
We appreciate your prompt response and look forward to establishing a long-term and mutually beneficial business relationship.
Should you require any clarification regarding this request, please do not hesitate to contact us.
Importers & Distributors Details
