Spices Purchasing Department
Spices Import and Distribution Group
Regional Spices Importers and Distributors: Austria, Belgium, Brazil, Bulgaria, Canada, China, Czech Republic, Denmark, France, Germany, Hungary, Ireland, Italy, Latvia, Netherlands, Mexico, Poland, Romania, Slovakia, Slovenia, South Africa, Spain, Sweden, UK, USA.
All Spices in regional retail stores selected from international suppliers by central purchasing team based on the established products selection criteria and procedure.
Import / Retail / Distribution
For all information about import and purchasing procedure please contact import / purchasing division.
REQUEST FOR QUOTATION (RFQ) from Spices Importers
European importers and distributors of spices are seeking qualified manufacturers and exporters for the regular supply of premium-quality spices.
We invite suppliers to submit a comprehensive quotation and technical proposal in accordance with the requirements outlined below.
1. Product Requirements
Please provide quotations for one or more of the following spices:
Black Pepper
White Pepper
Green Cardamom
Black Cardamom
Turmeric
Ginger
Cinnamon
Cassia
Cloves
Cumin Seeds
Coriander Seeds
Fennel Seeds
Fenugreek Seeds
Mustard Seeds
Red Chili (Whole)
Red Chili Powder
Paprika
Nutmeg
Mace
Star Anise
Bay Leaves
Curry Leaves (Dried)
Saffron
Vanilla Beans
Garlic Powder
Onion Powder
2. Product Specifications
For each spice offered, please provide the following information:
Product Name
Botanical Name
Country of Origin
Harvest/Crop Year
Variety/Grade
Processing Method (Natural, Steam Sterilized, Sun-Dried, Machine Dried, etc.)
Whole or Ground Form
Organic or Conventional
Moisture Content (%)
Purity (%)
Foreign Matter (%)
Volatile Oil Content (where applicable)
Essential Oil Content (where applicable)
Curcumin Content (Turmeric)
Piperine Content (Black Pepper)
Capsaicin/ASTA Color Value (Chili/Paprika)
Mesh Size (for powders)
Particle Size Distribution
Color
Aroma
Flavor Profile
Bulk Density
Shelf Life
Storage Conditions
Allergen Information
GMO Status
Irradiation Status
Steam Sterilization Status
Microbiological Specifications
Heavy Metal Limits
Pesticide Residue Compliance
Mycotoxin Levels (Aflatoxin, Ochratoxin, etc.)
3. Quality Standards
Products must comply with applicable international food safety and quality standards, including:
ISO Standards
HACCP
GMP
FSSC 22000
BRCGS
GlobalG.A.P. (where applicable)
Codex Alimentarius
Destination Country Import Regulation
4. Laboratory and Quality Documentation
Please provide:
Certificate of Analysis (COA)
Microbiological Test Report
Chemical Analysis Report
Heavy Metal Test Report
Pesticide Residue Report
Allergen Declaration
GMO Declaration
Product Specification Sheet
Safety Data Sheet (if applicable)
5. Quantity Requirements
Please specify:
Minimum Order Quantity (MOQ)
Available Stock
Monthly Supply Capacity
Annual Production Capacity
Maximum Export Capacit
6. Packaging Requirements
Please specify available packaging options:
100 g
250 g
500 g
1 kg
5 kg
10 kg
20 kg
25 kg
50 kg
Bulk Packaging
Packaging materials:
Food-Grade Poly Bags
PP Woven Bags
Kraft Paper Bags
Vacuum Packaging
Cartons
Drums
Retail Packaging
Private Label (OEM)
Custom Branding
Packaging should be moisture-resistant, tamper-evident, and suitable for international transportation.
7. Shipping Requirements
Please provide:
Available Incoterms (FOB, FCA, EXW)
Port of Loading
Production Lead Time
Container Loading Capacity
20-foot Container Capacity
40-foot Container Capacity
8. Required Export Documents
Please confirm availability of:
Certificate of Origin
Phytosanitary Certificate
Fumigation Certificate (if applicable)
Health Certificate
Certificate of Analysis
Quality Inspection Certificate
Insurance Certificate (where applicable)
Export License
SGS, Bureau Veritas, Intertek, or equivalent inspection report (if requested
9. Commercial Information
Please include:
Product Name
Grade
Packaging Type
Unit Price
Currency
Incoterm
MOQ
Production Capacity
Lead Time
Offer Validity
Payment Terms
Quantity Discounts
Price Validity Perio
10. Payment Terms
Please specify acceptable payment methods:
Irrevocable Letter of Credit (L/C)
Telegraphic Transfer (T/T)
Documentary Collection (D/P or D/A), if accepted
Other mutually agreed payment arrangement
11. Samples
Please indicate:
Sample Availability
Sample Quantity
Sample Cost
Courier Charges
Sample Dispatch Tim
12. Supplier Profile
Please provide:
Company Name
Registered Business Address
Manufacturing Facility Address
Year Established
Business Registration Number
Tax Registration Number
Export License Number
Company Profile
Production Capacity
Manufacturing Facilities
Quality Management System
Certifications
Main Export Markets
Major Customers (if permissible)
Product Catalogue
References from Existing International Buyers (if available)
13. Sustainability and Compliance
Please indicate whether your company complies with or holds certifications related to:
Organic Certification
Fair Trade Certification
Rainforest Alliance (where applicable)
Sedex/SMETA Ethical Audits
Environmental Management (ISO 14001)
Social Responsibility Programs
Sustainable Farming Practices
Traceability Syste
14. Warranty and Claims
Please provide your policy regarding:
Product Quality Guarantee
Product Recall Procedure
Claims Handling Process
Replacement Policy
Damaged Goods Policy
Short Shipment Polic
15. Evaluation Criteria
Supplier proposals will be evaluated based on:
Product Quality
Compliance with Specifications
Food Safety Standards
Pricing Competitiveness
Production and Export Capacity
Delivery Performance
Certifications
Technical Documentation
Supply Reliability
Customer Service
Sustainability Practices
Overall Commercial Terms
We kindly request that you submit your complete quotation, technical documentation, and supporting certificates at your earliest convenience. Preference will be given to suppliers capable of maintaining consistent quality, competitive pricing, and reliable long-term supply.
We look forward to establishing a successful and mutually beneficial business relationship.
Importers & Distributors Details
